Written invitations to meetings can vary in style and tone depending on whether they are addressed to colleagues or clients, but they should always include the reason for the invitation, the meeting location and time, and a request for confirmation that guests plan to attend. Ensure that the description of the event focuses on how and why the event is useful to the invitation recipients.Continue Reading
Meeting invitations written to customers or clients typically address the recipient by a title, such as "Mr." Formal invitations often use the royal "we" to reinforce that the invitation is on behalf of the company, such as when telling the client that, "We are holding a meeting." Formal invitations typically put emphasis on accessibility, such as by asking the client if she needs additional information and offering an email address and phone number to reach the company representative.
Meeting invitations written to colleagues are less formal and often address the colleague by first name. They are often shorter because the writer assumes the colleague already knows certain information, such as the location of the business and how to reach the company. Such invitations are often more participatory, with the writer often asking the colleague if he needs any additional information or notes added to the meeting's agenda.Learn more about Writing
A letter of invitation serves as a formal request for an individual's presence or attendance to an event, dinner, celebration or formal occasion. Letters of invitation are often distributed for weddings, retirement ceremonies, graduation celebrations, birthdays, anniversary parties and formal galas in the community.Full Answer >
A request for proposal, or RFP, is a formal document that includes an invitation, table of contents, the background and objectives of the company requesting the proposal, its work and pricing expectations for the proponent, and submission guidelines. In the invitation, the company should summarize the problem it has, such as a poorly designed website, and state its needs.Full Answer >
The wording to politely decline an invitation should use a form of thanks, as well as a reason for the declining of the invitation. For example, one could write "I thank you very much for the invitation to John and Mary's wedding. Unfortunately, I will be out of town visiting family on that weekend."Full Answer >
When writing a meeting request letter, included a heading, salutation, body and closing in the letter. The body of the letters should include the reason for the meeting and some information about yourself. Say that you can schedule the meeting at a time convenient to the recipient.Full Answer >