How Do You Write a Formal Letter?

To write a formal letter, type your address, the date, the recipient's address, a formal greeting, the body of the letter, and a closing, and then sign your name. Leave spaces between the different parts of the letter.

  1. Type your address

    Type your address at the top of the page. It should be flush against the left margin. If you are using paper with a letterhead, skip this step.

  2. Type the date

    Skip a space, then type the date flush with the left margin.

  3. Add an inside address

    Skip another space, then type the name and address of the person to whom the letter is being written. Include the person's title, and add his or her job title if the letter is being sent for business purposes.

  4. Create a salutation

    Type your chosen salutation followed by the recipient's honorific and last name. If you are very familiar with the person, it is acceptable to simply use his first name. Follow the name with a colon, and skip another space.

  5. Write the body of the letter

    Start with a short introductory paragraph featuring the purpose of the letter. Add another paragraph that gives more details, and conclude with a paragraph that sums everything up. Leave line spaces between paragraphs.

  6. Add a closing

    Skip a space, then type a formal letter closing, such as "sincerely" or "best." If the closing includes more than one word, only capitalize the first word. Follow the closing with a comma.

  7. Sign and type your name

    Sign your name beneath the closing, then follow this with your typed-out name.