The core purpose of technical writing is to communicate complex information in an efficient and easy-to-read way. Therefore, using plain language, fact-checking information and balancing text with visual illustrations are among the most important things to keep in mind when producing a technical writing assignment.
Technical writing documents may be used by customers and staff with very different levels of technical skill and understanding, so write as clearly and concisely as possible using simple English. Avoid using technical jargon and abbreviations without introducing and explaining them first.
It is also very important to use clear sentence structure to avoid any confusion. For example, instead of a sentence such as, "This happens often when users do not read the instructions," write a clear one such as, "This error happens frequently when users do not read the instructions beforehand." Additionally, avoid any dangling modifiers in your technical writing.
Examples are crucial to explaining complicated concepts. Consider including more than one example related to various practical situations.
Proofreading and feedback are essential for developing documents that are both accurate and easy to follow. In addition to testing instructions yourself, seek feedback from a potential customer or staff member who can assess how helpful and functional your content is. This can be very helpful for improving the overall clarity of the document, and a fresh set of eyes can be very helpful for spotting any errors that you may have missed.