A professional thank-you letter is used to express appreciation and interest after a meeting between two professionals. It should be brief and sent within 24 hours of an interview or meeting. It is important that the letter is grammatically correct and has no spelling errors. If several people attended the meeting or interview, a separate letter should be sent to each person.
The letter should thank the person for the opportunity to meet, recount some conversational highlights, clarify information that was received and reiterate why the writer is the right candidate for a job or a business contract. The letter should be tailored to the recipient's corporate culture. Fast-paced companies may prefer an email, while more traditional companies may prefer a typewritten letter. If the initial contact was made via email, an email follow-up is appropriate. The writer should refer to specific talents, assets or training that apply to the position or the transaction discussed. Follow-up letters also offer the chance to clarify points that the writer feels were not explained adequately in a meeting. The letter can be personalized by mentioning a detail that the interviewer disclosed about himself. According to Business News Daily, follow-up letters after job interviews have a positive impact on a majority of hiring decisions.