To make a potluck sign-up sheet, make a list of categories of necessary food and utensils, add a list of volunteer options such as setup and cleanup, and include space for volunteers' names and contact information. Food categories may include appetizers, main dishes, salads, desserts and beverages.
The potluck sign-up sheet can also include specific options within categories. For example, under "paper goods", create spaces for volunteers to bring napkins, paper plates and plastic utensils. You can also include details based on the projected number of attendees and the theme. If you're expecting 30 people, consider providing space for four or five main dishes, each serving eight people. For themed events, such as springtime or Thanksgiving, the sign-up can specify color of paper goods, such as yellow for the first day of spring, or types of food, such as cranberries, mashed potatoes and turkey for Thanksgiving.
Set a sign-up deadline that leaves time to check for gaps in certain categories; for example, make sure that you don't have five people bringing chips and salsa and just one bringing a main course. If needed, ask volunteers to switch items to fill in the basics. Keep track of what works and doesn't work with the sign-up sheet and potluck logistics to make adjustments for the next event.