Some of the information that should be included in a donation thank you letter template is the amount of the donation, information on what the funds will be used for and a heartfelt and sincere thanks. A donation thank you letter should not be a request for more money or ask the donor to do anything such as complete a survey or sign up for a mailing list.
Both for-profit and nonprofit organizations have the occasion to receive donations from individuals and contributions from other businesses in the community. Regardless of the type or size of donation, a thank you letter is a nice way to show appreciation and potentially ensure future contributions.
While there is no universal template that can encompass every situation, there are a few characteristics that all thank you letters should have:
- Personalization - The letter should be personally addressed and signed with a personal salutation instead of a generic "Dear Donor."
- Concise - The letter should be no longer than two paragraphs, and the first sentence of the first paragraph should grab the reader's attention.
- Specific - The letter should mention the specific amount of the donation as well as what the funds will be used for. The writer should mention the donor by name within the body of the letter and add contact information in case the receiver has any questions or concerns.