There is no set format to follow when writing a letter of non-responsibility, also known as a letter of liability. However, certain key components must be present in the letter, including both the participant's and the provider's written names and signatures, a clear description of the activity taking place and a succinct sentence releasing the provider from any all injury that may occur as a result of the activity in question, including any unforeseen circumstances related to the activity.
Moreover, a non-responsibility letter should specify that no insurance is carried for the participant or spectators. The participant should also be required to acknowledge the level of risk involved in the activity and indemnify the provider of any actions or legal claims for damages. This clause should also require any and all of the participant's heirs or executors to indemnify the provider of all claims for damages in the event of the participant's death, according to the template provided by Entrepreneur.
Also be referred to as "hold harmless agreements," non-responsibility letters should include all parties' names and addresses, the date of the agreement and any relevant state laws pursuant to the agreement. Of course, the letter should also include the signatures of all parties.