Best practices in writing employee farewell messages include brevity, courtesy and sincerity. Such letters can also include invitations to visit the office, requests for contact information and future availability to answer questions or train.
An employee writing a farewell message should be brief and sincere, especially about offers to socialize with former officemates and to help with training a replacement or answering questions. A departing employee is not obligated to provide personal contact information. In the event of termination for cause, the employee may wish to address the farewell message only to a supervisor. As always, such letters should maintain a professional tone.
Officemates wishing to send a farewell message must first be courteous, particularly if the former employee is leaving under unpleasant circumstances. If the staff has nothing good to say about the employee’s work, then they should send no letter. The letter should not invite social contact unless the former officemates intend to carry through.
When supervisors send farewell messages to outgoing employees, they must be professional and sincere above all. If the supervisor can help the employee in a future position, then she should say so. However, particularly in the event of termination, the supervisor should not request contact information or invite social contact. In addition, she may want to wish the employee good luck while reiterating that their working relationship was not a good fit.