Reminder letters are used to remind someone of actions that need to be taken. Reminder letters are used by individuals and businesses to remind others of appointments, upcoming payments, renewal deadlines and many other action items.
The intention of reminder letters is best described near the beginning, and the desired actions of recipients are well-defined. Instructions are clearly written, and as much related information as possible is given. It is important to remain cordial and professional throughout the letter. It is also common to ask recipients to ignore or disregard the letters if the requested actions have already been taken.