Q:

What elements are important to include on a notification letter sample?

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Quick Answer

The key elements of a notification letter are a greeting, notification phrase, contact information and a signature. A notification letter is a formal document that informs someone of important and often legal information, such as a name change, death, marriage or lawsuit.

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Full Answer

Every notification letter should begin with "To Whom it May Concern," if the precise recipient is unknown, or her full name if she is. Following this is a phrase such as, "I am writing to notify you that" or "You are hereby notified that" in the case of a lawsuit. This phrase introduces the important information.

The next section of the letter usually makes a request or suggestion. In the case of a notification of death, the writer may ask for the receiver to delete any debts. In a name change document, the writer can request an update of records. A film production company may ask that residents of a city block avoid driving in the area of a set. In a law suit letter, the law firm may suggest that the recipient get legal representation.

In the final paragraph, the writer can say, "Do not hesitate to contact me if you require further information," and offer a telephone number, email or address he can be reached at. After this is a salutation such as "Sincerely," followed by a name and signature.

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