Requesting a certified letter of graduation is similar to requesting official transcripts. Generally, this is done through a school?s office of records or the registrar?s office. The process of making a request varies by school, and is different depending on whether a request is to certify a high school graduation or a graduation from a college or university.
As per the Family Educational Rights and Privacy Act, requests for certified letters of graduation and official transcripts must be made in writing. Most schools do not accept emailed or faxed requests because they require original signatures on the request. Some require the usage of their original request forms, while others accept a brief letter with a signature. Many schools also charge fees for certified letters of graduation and official transcripts.
When requesting a certified letter of graduation from high school, the U.S. Department of Education recommends that the high school be contacted directly to expedite this process. Older records may be stored off-campus and require a longer search. The county or city board of education may also be able to certify these documents, as not all school systems allow individual schools to certify official documents. At most colleges and universities, the records and registrar?s offices are on campus. They have direct access to student records and have officials on hand to certify the documents.