When writing a request letter for funding, it is important to research the company or potential donor so that you can better format the letter. Request letters should be no longer than one page, and they should be written clearly and concisely. The letter should also include a post script. It can take a couple of hours to create a well-crafted letter.
- Research the potential grant or donor
Find out the mission statement of a company or program you want a donation from. This is important because a company is more likely to donate to a cause that's in line with its goals. It is also important to call the potential donor and ask for the name of the person who reviews request letters to ensure your letter is specifically addressed.
- Properly format the request letter
Write the letter in a business format. Begin with the date, followed by the recipients name, title, the name of the company or organization and address. Next, write your salutation and then begin writing the body of the letter. In the body, include an opening question that is related to the potential donor's mission statement. Next, parallel the question with your request and goals.
- Close the letter and sign
It is important to clearly explain what you hope to accomplish and how the recipient can help. Next, thank the reader for considering your request. Finally, add a post script that encourages the recipient to contact you for more information.