Q:

How do you write up minutes of a meeting?

A:

Quick Answer

Effective meeting minutes should include the time and date of the meeting, an outline of the issues discussed during the meeting, and a summary of any follow-up items assigned during the meeting. The minutes should be transcribed after the meeting and distributed to both attendees and absentees of the meeting.

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Full Answer

Minutes may be recorded through note-taking or with a recording device, provided consent for the recording is given by all in attendance. Outlining the minutes in a coherent, well-organized way is crucial. Using bullet points or headings with subheadings are both effective, concise ways that key issues discussed during the meeting may be covered.

Minute-taking in a corporate environment is usually delegated to administrative assistants or clerical staff. However, nonprofit organizations and hobbyist organizations may also hold meetings and require that minutes be taken. Minutes should not be a verbatim transcript of the meeting; minutes should outline the agenda of the meeting and the important discussions that took place so that people who did not attend the meeting can get a sense of what was covered.

Taking minutes has a history dating back through the centuries to when notes of council meetings would be taken, shaved down and signed off on by all those in attendance. Brief notes were taken and copied by hand, then given out to meeting attendees and others who might benefit from a summary of what the meeting included.

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Related Questions

  • Q:

    What goes into minutes of business meetings?

    A:

    Business meeting minutes should contain a heading, the time of the meeting, a statement regarding quorum, notes on specific items, and a time that the meeting concluded. Business meeting notes serve legal purposes, and responsible parties should maintain them appropriately.

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  • Q:

    What is the standard format for meeting minutes?

    A:

    Each company may have a preferred format for recording meeting minutes; however, some standard items to include on the report are information about when and where the meeting was held, the names of those who have and haven't attended, issues brought up, outcomes of decision-making and further actions that will be taken, notes Management for the Rest of Us. Standardized templates are available that can help with recording happenings at meetings.

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  • Q:

    What should be included in the minutes from a meeting?

    A:

    The first paragraph of a meeting's minutes should include general information about the meeting, including the date, time and type of meeting. The body should include information related to any motions that are discussed, and the final paragraph should include information about how the meeting was adjourned.

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  • Q:

    What needs to be in the minutes of a corporate meeting?

    A:

    The minutes of a corporate meeting must include the meeting's agenda, a list of attendees, and the time, date and location of the meeting. Corporate meetings must indicate how attendees voted on issues, including participants who abstained from voting as well as participants who arrived late or left early.

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