When writing a letter of resignation that includes personal reasons, you should remain brief. Write a formal letter that includes one or two sentences that explain the reasons why you need to resign.
- Format the letter professionally
Include your first and last name, mailing address, phone number and email address at the top of the page. Skip a space, and add the current date or the date you plan to send the letter. Skip another space, and add your first and last name and the title of the person receiving the letter. Include the name of the company followed by the mailing address.
- Write an introduction paragraph
Open the letter with "Dear Mr./Ms." and then the recipient's last name. Briefly explain your plans to resign from your current position, and mention the reason why you need to resign. Maintain your professionalism by avoiding lengthy explanations. Avoid making negative statements about employees, coworkers, management or anyone who may have caused you to resign.
- Write the body of the resignation letter
Include the last day you plan to work. Offer to train a replacement or remain in the position until the company hires a new employee. Mention positive experiences, new skills or valuable training you received or career opportunities you discovered while working for the company.
- Write a conclusion statement
Mention specific supervisors, management, employees or teams you enjoyed working with, and offer gratitude for the opportunity to work with the company. End the letter with "Sincerely" or "Best." Leave adequate space to sign your name. Type your name below the signature.