How Do You Write a Promotion Letter?


Quick Answer

When preparing to write a letter with an intent for promotion, research the new position, and make a list or outline of professional accomplishments. Begin the letter with an overview of skills, and explain how the skills suit the new position or warrant a promotion.

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Full Answer

Begin by addressing the letter personally to a supervisor or person in charge of approving promotions. If you have been personally asked to apply for the promotion or referred by another individual, mention this information at the beginning of the letter to establish relevancy. After briefly detailing the current position and your experience within the company, detail how your qualifications, skills and experience match the requirements of the promotion or new position. For example, if the promotion requires management and leadership skills, detail all experiences leading and managing teams.

The letter should outline any educational degrees or accomplishments, specialized training that is related to the promotion or new position and soft skills, such as willingness to work with teams, success with customer interactions and data regarding funds or employees managed in the past. Proofread the letter to ensure proper grammar and punctuation, provide contact information, and thank the supervisor for taking the time to consider the request before submitting the letter.

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