How Do You Write a Meeting Report?

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To write a meeting report, use the agenda as a guide. Talk about past business that was concluded, summarize what each speaker said, and list the goals that were identified as action items.

  1. Collect your notes

    Gather your notes from the meeting and any audio or video recordings you made. Include the meeting agenda in your materials; it is a useful guide for the report.

  2. State basic information

    Write a title that explains what the meeting covered. Include a list of participants, the date, the time and the location of the meeting.

  3. Summarize the meeting’s content

    Using the meeting agenda as an outline, write a summary of each discussion or presenter. Explain any conclusions surrounding action items from the last meeting. In one or two sentences, explain the basics of each speech. Use simple, straightforward language that makes no judgments or analysis.

  4. Include action items

    List the action items decided upon at the meeting. Identify the person responsible for each task and give the deadline, if available. Note items that are due for completion by the next meeting; these items are crucial for organizers.

  5. Add upcoming information

    If the meeting is a regular occurrence, mention the date of the next gathering. Include the time and location, if available.