As a landlord, some of the most common letters that you write are reference letters. These are documents that tell another potential landlord what your experience was like with a particular tenant.
When you're writing a reference letter, make sure you include a few important details, such as the tenant's name, when he started renting from you, the address of the home or apartment the tenant leased, and information about how he left your property. If the reference letter is positive, you can consider adding a note indicating that you would be more than willing to rent to the tenant again.
Although there are no hard and fast rules concerning what you can say about your tenant, make sure that you abide by all privacy laws, so that you won't have to worry about a privacy violation issue. Also, completing the letter on paper that includes your letterhead is a good way to lend legitimacy to the document, helping you to appear professional.
Always be sure to leave your contact information, so that if the prospective landlord has questions, he can easily get in touch with you. You can do this by leaving your phone number, email address or both.