How Do You Write a Letter for Your Boss?


Quick Answer

To write a letter to a boss, use polite phrases to show respect, and make suggestions instead of offering advice. Avoid writing in an overly straightforward manner, and do not focus on your own needs. For example, use "should" or "could" to make a courteous request.

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Full Answer

When writing a letter to an employer regarding a problematic colleague, define the problem first, and state how it reduces your work productivity. List all incidents and corresponding dates related to the conflict between you and your colleague. Explain how each incident affected your job, your desire to meet your work goals and any attempt to resolve the issue.

Avoid writing about simple problems, such as constantly chewing gum, being moody or whistling during working hours, as your employer may consider these matters unimportant. An employee's frequent tardiness causing more workload for others, an employee who makes inappropriate racial remarks or an employee who breaches the company's anti-bullying regulations are examples of situations that require writing a complaint to an employer.

When writing to your boss to request an extended leave, include the specific dates of your leave, the reason for taking the leave and your plan for covering work duties while on leave. Write in a brief, concise manner, provide only the necessary details and maintain a neutral tone throughout the letter.

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