How do you write a letter to your boss?


Quick Answer

Write a letter to your boss by choosing the topic to address, explaining the reason for the letter clearly and asking for specific action in response. A letter to one's boss should use a professional and respectful tone and should focus on making requests rather than demands.

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How do you write a letter to your boss?
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Full Answer

  1. Choose the topic for the letter

    Make sure the topic you are writing a letter about is one that your boss is likely to consider relevant and important. Don't draw your boss into a conflict between employees or any other difficult situation until you have tried to resolve it on your own.

  2. Explain the situation clearly

    Place the situation you are writing about in a context that your boss can easily understand. Remember as you write that your boss may not be aware of longstanding employee conflicts, your current work load or other issues outside his purview. Make sure you explain how the topic of your letter is important to others in the workplace. For instance, if you are reporting on an employee who has been making racial slurs or sexual advances, the situation may involve legal liability issues.

  3. Ask for a response

    Ask your boss for a specific response to your request. It might involve setting a meeting to discuss the issue further, having him speak to another employee or reviewing a specific project.

  4. Review the letter for appropriate language and tone

    Rephrase any sentences in which you give advice, make demands or give orders. Instead, phrase the content of these sentences as requests.

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