How Do You Write a Leave of Absence Letter?

A leave of absence letter is necessary to document a request for the leave of absence. It is important to include the needed information in the letter to keep everyone on the same page about the leave of absence.

  1. Include your contact information

    The contact information needed includes the employee's full name, address, phone number and email address.

  2. Address the immediate supervisor or the human resources department

    It is important to inform the immediate supervisor and the employer's human resources department about the change. The letter should be addressed to the immediate supervisor or the company's human resources department, depending on company policy.

  3. Describe the reason for requesting the leave of absence

    If the reason for the leave of absence is a personal matter that you not want to divulge, simply indicate that you have personal reasons for the request.

  4. List the dates of the absence

    The letter needs to indicate the exact dates or length of the leave of absence. The letter is used as a point of reference as to the days when your duties needs to be covered in your absence.

  5. Thank the reader and sign the letter

    It is important to appear as professional and polite in the letter, because it is stored in your employee file. Close the letter with a remark indicating your gratitude, add a closing and sign the letter.