How Do You Write a Cover Letter?


Quick Answer

To write a cover letter, learn as much as you can about the organization, and decide what points you want to bring to the attention of the HR manager. Then, use the information to compile an outline and draft of a cover letter that expresses your interest in the position and details why you are a good candidate. Finish the letter by providing contact information, and thank the reader for his time before proofreading for grammar and flow.

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Full Answer

  1. Gather information

    Learn information about the organization, such as recent accomplishments, goals and what the company is looking for in an employee. Determine what qualities you have that match the desired skill set because this is what you should stress in the cover letter. Learn the name of the HR manager or whoever accepts applications.

  2. Draft a brief outline of the cover letter

    Lay out your thoughts and intentions before beginning the letter to make it easier to draft.

  3. Explain why you are writing and who you are

    The first paragraph of your cover letter should explain who you are and why you are writing. Inform the recipient how you learned about the position and why it appeals to you.

  4. Explain your qualifications

    The qualifications section of your cover letter should include skills and personality traits that you feel fit with the company. Keep this section to one paragraph because a fine line exists between selling yourself and boasting. Explain what benefits you can provide to the company.

  5. Provide contact information and intent to follow up

    List a reliable telephone number or an email address where you can be reached and your hours of availability. Also, let the recipient know you intend to follow up on the letter. For example, you could state your intention to call in a week to check the status of the cover letter. Finally, thank the recipient for reading the letter.

  6. Proofread the letter

    Remove spelling mistakes and grammar errors, and make any necessary changes for the writing to flow better.

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