Write a compensation letter by addressing the concerned firm and explaining the reasons for appropriate compensation. The letter should also contain the terms of the compensation and when the claim takes effect.
- Write the date and addresses
Write your address on the top of the paper. Leave a single space, then write the current date. Leave another single space, and write the recipient's address.
- Write a salutation
Write a formal salutation on the letter. "Dear Sir/Madam" format is appropriate. You may address the recipient by his or her name if you know it.
- Write an introduction
Introduce yourself, and give a brief reason for asking for compensation. If there is an authority that approves such a compensation, include his name in this section.
- Give detailed information regarding your demand
Give details and amounts for which you seek to be compensated. Be clear and concise. Use a bullet point for individual aspects of the compensation. In your explanation, include calculations of the amounts you seek.
- State when the compensation goes into effect.
Insert the specific date when the compensation takes effect.
- Write conditions for the demand
Insert any conditions and caveats of the compensation. Be clear and straight to the point.
- Sign off the letter
"Yours sincerely" is an appropriate format for the closing. Write your signature, and print your name below it.