Q:

When are W-2s mailed out?

A:

Quick Answer

Employers are responsible for mailing all W-2 forms for the previous tax year no later than January 31st, according to the Internal Revenue Service. The IRS suggests contacting the employer first to inquire if and when a W-2 form was mailed. Contact the IRS directly at 1-800-829-1040 if a W-2 form has not been received by February 14th.

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When are W-2s mailed out?
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Full Answer

All employers who participate in a business and make payments to employees, from whom services rendered, are required to provide a W-2 form. The W-2 form documents all withholding totals, including state and federal income tax, Medicare and Social Security taxes. These totals are what the IRS uses when determining if a refund or payment is due from the employee. If an employer negligently fails to meet the issuance date set forth by the IRS, penalties may apply. These penalties can range from $30 per form up to $100 per form, depending on how late the form is received.

When contacting the IRS about a missing W-2 form, the following information is required to receive assistance: employer's name and address, dates of employment, year-to-date earnings and estimated tax withholding totals for the previous tax year and all pertinent personal information.

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Related Questions

  • Q:

    How do you get your W-2 from a previous employer?

    A:

    Contact your previous employer and ask for a W-2 to be mailed to your address, suggests the Internal Revenue Service. If you do not receive a copy of your W-2 for the previous tax year prior to Feb. 14th, call the IRS and ask for assistance.

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  • Q:

    Is it possible to get your W2 online?

    A:

    W-2 forms are accessible online, according to TurboTax. After employers deliver W-2s to their employees, with delivery typically by mail or electronically, the W-2s are available for import to online tax preparation services such as TurboTax.

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  • Q:

    What does the information in box 12 of Form W-2 mean?

    A:

    The information provided in box 12 of a W-2 is the value of employer-sponsored health care coverage costs, explains the Internal Revenue Service. Under Code DD, employers are required to report certain health coverage contributions and employee contributions if applicable.

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  • Q:

    What does form 1040-ES ask?

    A:

    The 1040ES form asks for the income that a taxpayer makes during the tax year that is not subject to withholding in order to calculate the estimated tax owed, according to the Internal Revenue Service. Such income may include earnings from self-employment, rents, alimony, dividends and interest. If the taxpayer does not originally choose to have taxes withheld from government benefits, the 1040ES form can be used to calculate taxes owed on such benefits as unemployment compensation and Social Security.

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