Any employer can request a wage and tax statement form, or a W-2 form, from the online ordering website of the Internal Revenue System. The employer can then file the W-2 and the W-3 forms electronically on the Social Security Administration's website. Employees who want to get a copy of their W-2s online can ask their company or employer to make it available online or use the company's payroll services.
The IRS provides a copy of the W-2 form online, but it is for informational purposes only. The official form from the IRS is scannable, but the online copy is not and a penalty will be imposed on anyone who prints and scans the copy for purposes of filing it on the SSA's website. Employers may also call the IRS's hotline, 1-800-TAX-FORM, to get a scannable copy of the form. The IRS online ordering site also allows employers to order other types of forms needed for their company.
Many companies are making W-2 forms available online for their employees because it makes the filing of taxes easier and more convenient. It also helps prevent having the forms delivered to the wrong address, especially if the employee has moved to another city or state.