A printable expense report can be used when recording business travel expenditures to be reimbursed by a travelling employee's company. The reports can be used to distinguish personal expenses from those covered by employers, including hotel costs and airfare.
Certain companies may require employees to use expense reports in charting daily expenditures throughout the duration of a business trip. In order to avoid having their expense reports returned, employees should abide by business expenditure guidelines. Printable expense reports provide documents as hard copies that may be kept as offline spending records, which can be useful when computer access is unavailable.
Expense reports are convenient tools for employees growing accustomed to balancing their personal and professional budgets. Writing individual expenses in chronological order can be easier using organized receipts for more accurate reports, even if receipts are not required to be kept for documentation. Expense statements generally do not include recreational spending or other excessive costs.
After an expense report has been completed, it will likely need to be authorized by a company supervisor before the employee receives any reimbursement. Both printable and electronic reports may be required for signature before they are submitted to be processed, so it is advisable to retain copies of each for personal records.