Q:

How do you use a sample expense report form?

A:

Quick Answer

Sample expense report forms are available from Vertex42, where you can download the expense report template for free. Expense report forms are available in Excel 2003, OpenOffice and Google Sheet formats. Once you've entered the relevant information, the template makes calculations based on your data.

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Full Answer

The Vertex42 expense report template contains information related to date, description, air and transportation, lodging, mileage, and phone costs. It also factors in meals, entertainment and any other relevant expenses. Download the template, and enter the appropriate amounts into these fields. The template then automatically calculates the totals for each amount. An additional section is available for itemized expenses as well. Additional forms, such as a reimbursement form and a business mileage tracking log, are also available for download.

Prior to entering any information into a sample expense report, it is necessary to ensure systems are in place to gather the appropriate data, notes the Houston Chronicle. Users must note the company policy for filling out expense reports and reference the employee handbook when necessary. Including any receipts associated with expenses serves as proof of official record. You must deduct any money provided in advance from the expense report. The accounts payable department then handles the processing and issuing of checks. Some common expenses requiring reimbursement include airline tickets, hotels and cab fare. In some instances, it is important to obtain supervisor approval before submitting an eligible expense.

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