How Do You Use an Employee Directory?


Quick Answer

Using an employee directory is similar to using a phone book or other reference material to find a specific person within a network of employees. The directory varies depending upon the company, school or organization. It is important to pay attention to the instructions for each individual directory.

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Full Answer

Employee directories help you locate individuals in particular divisions, departments or branches of companies, schools or organizations. For some employee directories, such as for the staff-only National Oceanic and Atmospheric Administration directory, usernames and passwords are required. Generally, it is necessary to know at least the first or last name of the employee you are seeking. For example, Northeastern University's employee directory allows you to search using the first or last name, primary/secondary appointment department, campus address or secondary division to locate an employee. This and many other directories have drop-down menus to help narrow your search.

With many organizations, you have the option to browse alphabetized employee lists. Some entities may choose to format their directories into PDFs, so you may conveniently print them and have them on hand. The Oregon government website provides both an alphabetized list and one available in PDF. Employee directories are overall quite simple to use once you know the format and the requirements to make your search process as smooth as possible.

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