How Do You Use the I-9 Form When Hiring New Employees?


Quick Answer

Employers use the I-9 form to verify the new employee is eligible to work in the United States, according to the Internal Revenue Service. Employers should not accept an individual tax identification number for identification purposes, as the ITIN does not indicate the individual's right to work. The ITIN is a nine-digit number in the same form as a Social Security Number.

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Full Answer

Employers present the I-9 form to new employees to complete on the first day of work. After the new employee returns the form, the employer must complete and sign it within three business days, according to the U.S. Citizenship and Immigration Service. Completing the form includes physically examining the documents the employee presents to satisfy either one document from List A or one document from List B, and one from List C. If the new employee does not present a Social Security card, he must give his SSN for verification.

The items in List A establish the individual's identity and right to work in the United States, according to the Texas Workforce Commission. Examples include a passport, Form I-151 or Form I-766. A driver's license or other state issued photo identification card are possible documents to meet the requirements of List B and a Social Security card meets the requirement of List C.

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