A payroll administrator is responsible for processing, issuing and distributing employee paychecks. Payroll administrators are also in charge of making sure that paychecks are accurate and distributed on time.
Payroll administrators are usually the first point of contact when employees have concerns regarding attendance, payroll and time worked. Other important tasks include managing direct deposits, updating and recording payroll procedures, staying current with company compensation policies, and filing voluntary and tax deduction reports. Management can assign additional accounting tasks as well.
Some payroll administrators handle all related duties for a small company, while a lead payroll administrator needs to supervise a team of payroll employees for a larger business. Regardless of a company's size, payroll administrators generally have to oversee flexible spending accounts, payroll deductions, new hire reports, paid and unpaid leave reports, and state and federal payroll tax returns and deposits. They may also need to handle benefits withholding, garnishments and levies, federal payroll summaries, and hour and wage law compliance.
Companies may require payroll administrators to learn how to use related computer software that is either purchased or custom-built for the business. These applications help to manage and organize the payroll administration process.
Payroll administrators can be tasked to cross-train backup staff to process attendance, time and payroll in case of emergencies. They also provide accounting support to personnel in other related departments, such as accounting and reporting, accounts payable and accounts receivable.