An example of a trip report is a memorandum containing a heading, a statement of the trip?s purpose, topics discussed during the trip and recommendations from those discussions. Another trip report example includes an overview, summarized accounts of the trip, conclusions or recommendations, and follow up actions.
The overview section includes the where, when and purpose of the trip. Summarized accounts are based on the purpose of the trip. For example, if the traveler went on a trip to meet with several different clients, the trip report accounts would include information about each of those meetings. If the trip was for a conference, the summarized accounts might be descriptions of presentations attended. These accounts don't have to include every detail of the trip. The main activities and key elements of the activities are enough.
Not every trip will culminate with specific recommendations, but the business traveler can still write a conclusion or summary of the trip in that part of the trip report. The follow up actions should detail what actions need to be taken following the trip and who has responsibility for each action or task.
Individuals can download trip report templates at TidyForm.com and Top-Travel-Tips.com. To make sure the traveler can complete the report, he should take notes throughout the entire trip and then write the trip report as soon as he returns to the office or even while flying home.