An eviction letter is typically sent as a reprimand or warning that failure to correct a situation may lead to eviction. Because most evictions require a court order and must comply with specific legal requirements, an actual eviction notice is rarely sent as a letter.
The reprimand letter should be direct and unambiguously worded, and state specific facts. The landlord is more likely to achieve a favorable outcome or acceptable response with a courteous tone than if an adversarial tone is immediately taken.
If the tenant is late paying the rent, the letter should state that the landlord has not received rent for a specific period as of the date of the letter, the amount in arrears, and when the last payment was received. It must include the amount necessary to avoid further proceedings and the date by which payment must be received.
If the letter is to correct a situation or condition, such as an unacceptable noise level or prohibited activity, the letter should state the condition or activity with reference to the lease provision it violates and the date by which the situation must be corrected to avoid further action. Eviction proceedings can be costly and time-consuming, and the tenant will continue to occupy the premises, so it is wiser to use this letter to gain compliance and correct a situation rather than create hostility and force legal action.