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What are tips to help write a proposal letter?

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Quick Answer

A proposal letter should open with a correct heading and formal salutation, follow up with a summary of the proposal, continue into a clear explanation of the proposal and its basic terms and end with a statement of thanks. A well-written business proposal letter increases the recipient���s likelihood to view the proposal favorably.

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Full Answer

A proposal should open with a properly formatted letterhead or return address at the top of the letter. The recipient���s name and address go two lines below the letterhead on the left side of the page. The date should come beneath the recipient���s information, either centered or on the right side of the page. Below the date on the left side of the page is the ���Re:��� line, which offers a clear, concise statement of the letter���s purpose.

After opening the letter with a formal greeting, the writer should offer a quick overview of the proposal in the first paragraph. This summary should attempt to explain the proposal���s main points as simply as possible. The letter should move on to a second paragraph outlining the major details of the proposal and what the writer hopes to achieve. It���s also useful to outline any potential benefits of the proposal for the recipient. If there is a direct request for an action on the recipient���s part, this should come at the end of the paragraph.

The letter should close with a note of thanks and encouragement for the recipient to contact the writer with questions. A valediction such as ���Sincerely��� or ���Yours truly��� should end the letter, along with the writer���s signature and any supporting documentation.

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