An employee vacation request form should include the date of the request, employee's name, the desired time off and an area for the request to be approved or denied. Companies with multiple departments may also want to list the employee's department and immediate supervisor. To ensure efficient routing, the form should list all individuals and departments who require a signed copy.
The form should include a place for the employee to list the dates of the requested time off. Printing a small monthly or yearly calendar on the form makes it easier for employees to verify their dates. Another section of the form should list the total number of vacation days being requested. Hourly employees may need the option of requesting their vacation in hourly increments instead of full days.
The approval section of the form should provide boxes that indicate whether the request is approved or denied, along with lines for the supervisor's signature and review date. Another signature area for the department manager may be included if the company requires a second approval. The bottom of the form may also include lines for the human resources and payroll departments to indicate that the employee's time off has been properly adjusted.