The first step in writing a resume cover letter is for the applicant to research the company's human resources director through social media sites, such as LinkedIn or Facebook, and address the letter accordingly. Next, the applicant writes an outline of relevant experiences that correspond to the job listing.
Once the list is written, the applicant picks the best five or six points that match the qualifications listed on the job summary to keep the cover letter to one page. The points chosen provide relevant examples or anecdotes related to the applicant's job experience. The points can be described in a paragraph or illustrated with an inserted table. The table is broken up into two columns with the company's requirements on the left and the applicant's attributes on the right. The table is placed after the introductory paragraph but before the closing.
The body of the letter summarizes the applicant's interest in the company and his education or certifications. It expresses the applicant's level of interest in the position and relevant work. The last sentence leads directly into the table or explanatory paragraphs. The closing lists the applicant's availability and contact information, as well as a request for interview. The applicant must edit the letter meticulously, as the cover letter is typically the first and most important impression in this stage of the hiring process. The letter is saved as a PDF file to retain the proper formatting before it is sent in to the company.