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What is a standard employee time clock policy?

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Quick Answer

A standard employee time clock policy is a set of guidelines that dictates the process and procedure for employees to report working hours using a machine that tracks start and stop times. It typically outlines the method for using the machine, known as a time clock, along with rules for when and how to clock in and out.

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Full Answer

A time clock system allows employers to monitor the hours during which employees work with the added benefits of a centralized record and protection against fraudulent reports. The system typically involves issuing unique identification cards to each employee, which the employee must swipe when she begins and ends each shift. Many standard employee time clock policies begin by explaining what the system is and the basic process for using it, as some machines may require additional user actions to send commands to the system. Additionally, the policy often outlines how the employees should store the cards, such as in a specific location in the office.

The policy also covers exactly when an employee needs to swipe her card, usually at the beginning and end of each shift. It is common for such policies to include a section that warns or prohibits employees from clocking in before their shifts official begin or end in an attempt to earn additional wages. The policy may also explain the process for clocking in after the designated start time and any accompanying penalties.

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