How Should You Write a Letter of Resignation?


Quick Answer

A resignation letter should have a formal, business-oriented tone and clearly state the individual's position and employment termination date. Human resource professionals recommend including a short positive statement explaining what the employee learned and accomplished in the position. When appropriate, the letter can include a brief reason for leaving.

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How Should You Write a Letter of Resignation?
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Full Answer

An effective resignation letter gives an employer formal notice early enough to manage a vacant position while allowing the employee to leave a positive last impression. The letter should be as concise as possible and follow a standard business letter format, opening with a date, recipient name, company address and greeting. Employees can use a brief opening statement, such as "Please accept my letter of resignation as creative director, effective on March 5, 2020."

Regardless of any negative feelings toward the company, employees should politely thank the company for the learning experience and professional opportunities the job provided. For personalization, the letter can include a brief example, such as learning to manage a team or heading a successful marketing campaign. Individuals should avoid offending employers who are often consulted as references or may consider past employees for future opportunities.

Rather than leaving current projects in chaos, employees should offer to provide a report summarizing any work in progress. The resignation letter can conclude by expressing well wishes toward the company's future and a desire to stay in touch, making the employer more willing to maintain a professional relationship.

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