What Should the Typical Resignation Letter Say?


Quick Answer

The typical resignation letter should include a statement that details an impending resignation, the amount of notice, the last day of work and reflections about the experience while working for the company. Letters can also include a gesture of gratitude for the opportunity with the company.

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Full Answer

Employees are not required to provide a reason for the resignation in the letter of notice; however, the reason can be included. In most cases, it is important to keep the letter brief and concise with specific dates affected by the resignation and plans to complete the current workload and obligations prior to the resignation. Some employees choose to detail plans to train a replacement or compile materials to ensure a smooth transition once the resignation is in effect. The resignation letter should be signed, dated and submitted to the employee's direct supervisor. Many employers prefer employees deliver resignation letters in person so the reasons for resignation or details about the transition can be discussed face to face.

An employee should avoid including negative feedback if he is in need of a professional reference from his existing employer. Many employers conduct exit interviews, which provides an open forum for employees to discuss concerns with the position or the company.

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