What Should Be Included in a Typical Resignation Letter?


Quick Answer

At a minimum, a typical resignation letter should contain a formal declaration of resignation, complete with a specific date of departure. The letter might also include an expression of thanks for the opportunity and a statement of intent to cooperate fully with wrapping up duties. This is known as the "hand-off," as defined by The Muse.

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A resignation letter tends to be a formality, following an initial discussion of intent to resign with an employer. Its main purpose is to serve as a document outlining the specifics of the departure. It is not necessary to explain the reasons for the resignation, according to The Muse.

The opening of the letter should begin by directly addressing the employer, before continuing with something like: "Please accept this letter as formal notification that I am resigning from my position as [job title] at [company]. My final day in this position will be [date]." It is typical for this date to be two weeks from the date of the resignation letter.

The other elements of the letter — the thank you and the "hand-off" — are not formal necessities and typically depend on the circumstances of the resignation. However, it is sensible to avoid any bad feeling when leaving a job, since this could negatively impact a career.

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