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What should you include on company trailer inspection forms?

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Quick Answer

Information that should be included on company trailer inspection forms includes inbound and outbound columns, company make and model of the trailer and the types of damage, if any, found during the inspection. A trailer inspection report saves drivers time filling out paperwork and ensures more accurate auditing, notes JJKeller.com.

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Full Answer

Basic company information should go at the top of an inspection form. This includes the company name and the type and ID number of the trailer and the driver. Including these details reduces the need for a driver to carry extra paperwork separately, according to JJKeller.com.

A form should also distinguish between different types of damage. Differentiate between cuts, holes, missing parts and dents. Different types of damage require different repairs with different costs, and knowing exactly what the damage is helps a company get accurate repair estimates.

Itemized part conditions allow a company to immediately know what needs replacing or repairing. The parts list should include the left and right sides, front and rear and the interior and underside. Include tires, lights, brakes, doors, hoses and wiring on the form.

Having both the inbound and outbound condition of a trailer helps to determine when damage occurred. If a trailer has new damage upon returning to the fleet, the company can speak with the driver to find out what happened. Include the date and name of each inbound and outbound inspector to make it easier to speak with the correct person about the trailer's condition.

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