An incident report letter contains the facts of the accident, the sequence of events, an in-depth analysis of the causes of the accident and recommendations for corrective action, according to the EHS Safety News America. The letter includes any essential information about an accident or near-miss, including the conditions that led to the event and the engineering changes that can make the workplace safer.
An incident report letter first outlines the facts of the accident, including the date, time and location of the accident; the names, departments and job titles of the people involved in the accident; and the names and accounts of witnesses, states the EHS Safety News America. It includes the injuries that the employee sustained, the treatment he received for the injuries, and any damage caused to property or materials.
Incident report letters describe a detailed sequence of the accident, including the events that led to the accident, the actions of the employee during the accident and the events that followed the accident, notes the EHS Safety News America. The letter includes an analysis of the primary and secondary causes of the accident and recommendations for future incidences. Recommendations may include employee training, an evaluation of job procedures and regular equipment maintenance. Some incident report letters include a diagram illustrating what happened.