What Should the Format of a Resignation Letter Be?


Quick Answer

A resignation letter should be prepared in a professional letter format, using a heading, a salutation, a body and a polite closing. A resignation letter should be typed, printed and submitted to the appropriate parties at least two weeks before the last day of employment.

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What Should the Format of a Resignation Letter Be?
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Full Answer

A resignation letter is used to leave a job or other important position in a professional manner. A letter alone should not be used to give notice but instead should be presented to the supervisor and the human resources department in order to provide support for the decision to leave.

Start the letter by addressing the party in question and stating that this is a formal notice. In this opener, include what the last day of employment is. Next, thank the employer for giving the opportunity to showcase one's abilities and develop in the field. This paragraph is especially important, even if the employee is leaving due to personal issues within the office.

Detail the plan to wrap up the position, including information about how to train associates to carry out the position's responsibilities and the projects that the employee plans to complete before leaving. The letter should also contain a kind closing line, followed by the signature and printed name of the employee.

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