Q:

What should be in a closing letter?

A:

Quick Answer

A business closing letter should contain a heading, greeting, reason and date for business closure, an apology for the inconveniences caused, a reference to a substitute business (if any) and closing remarks. The letter should exhaustively cover the wishes and regrets of the business owners.

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Full Answer

Business owners make the decision to close a business when the business performs poorly or when they no longer wish to run the business. When the owners make the decision to close the business, they set a closing date and notify customers and suppliers through a formal letter. The business owners should address the letter to the concerned parties, salute them and cite business closure in the main heading.

The body of the letter should express gratitude to the stakeholders of the business and state the reason and date of closure. If the enterprise has a subsidiary, the letter should give the address of this subsidiary and refer the recipients of the letter to the new business. In the closing remarks, the letter should reiterate the main message before the author signs off. A closing letter not only notifies the business partners about potential inconveniences, but it also limits the liability of the closing business.

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