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How do you rent a printer?

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Quick Answer

Renting a printer involves finding an office equipment products company that offers printer rental and contacting the company's customer service department or sales representative to discuss leasing arrangements. Companies that rent printers include Automated Business Products, SmartSource and Xerox. Office equipment product companies rent a selection of printers and provide rental cost quotes.

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Companies such as Automated Business Products offer monthly printer rental agreements at no risk to the customer. Customers can choose short-term, long-term or special event rental agreements to suit their needs.

Xerox customers renting printers for an event can choose large or small printers that come with Xerox printer supplies. Xerox also includes customer service such as delivery, installation and removal of rented printers once the event is over. SmartSource offers black-and-white or color laser printers for rent.

Standard printer rental agreements specify the length of the lease, printing volume, additional features and fixed cost for renting. Network printing, document management, faxing and scanning might also be included. Customers can choose to rent the printer and purchase consumables such as toner and equipment service as needed. Another option is to include toner and service as part of the printer rental contract. This contract option makes renting an expensive printer more affordable. An all-inclusive contract uses monthly print volume as a cost measurement and requires reaching the minimum print volume stipulated in the contract.

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