How Do You Procure a Printable W-2 Form Online?


Quick Answer

You can obtain a printable W-2 form by visiting the official website of the Internal Revenue Service. The forms are available from the Forms & Publications section of the website.

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Full Answer

You can find printable W-2 forms for the current year or for past years at IRS.gov. You can use the advanced search tool to find forms for previous years and then download them in PDF format. The IRS requires that employers use plain, perforated paper for any employee copy of a W-2. Some payroll software companies provide their customers the opportunity to print W-2 forms, according to Intuit.

At the end of the tax year, employers must issue employees W-2 forms that provide the employee with the total amount of wages he received for the year, as well as the total amount of taxes and other withholdings subtracted from his check. The IRS and the employee's state taxing authority receive a copy of the W-2 as well, reports Turbo Tax. The employee uses the W-2 to help prepare his income tax return each year. The W-2 also provides the IRS the Social Security number of the employee and the taxpayer identification number associated with the individual or entity that pays the salary.

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