How Do You Prepare Event Planning Contracts?


Quick Answer

Prepare an event planning contract by including specific clauses for the services you plan to offer, the dates for the event and your requirements for the clients, such as providing access to a space or materials. Also include the names of all liable parties, along with contact information, the cost of the services and the date on which the client must submit payment.

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Full Answer

An event planning contract is similar to other types of business contracts, in that it needs to clearly state the names of all parties involved and designate the responsibilities of each person. As such, the contract needs to have the full names of the clients, along with the name of your company and each party's contact information. This section works in conjunction with the area that outlines the services you are offering, as it allows you to clearly outline your responsibilities and provide the client with accurate expectations.

The contract needs to include details about both the preparations for the event and any work you are to do while it takes place, such as hiring service staff or managing a performance. Make sure the contract includes a clear statement of your rates or flat fees for any services and when the client needs to provide payment. You may also wish to include sections requiring specific actions from the client, such as turning control over to you and your staff in specific events. Make sure both you and your client sign the contract to make it legally binding.

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