Motivation letters or letters of encouragement are designed to stimulate the reader to take action to fix a specific problem outlined in the letter. These letters are frequently part of an effort to raise funds or recruit volunteer participants. Personal motivation letters are sent to a specific individual to encourage them to take on the obstacles in their life.Continue Reading
A typical motivation letter is sent to a list of contacts that have previously expressed interest in the organization. It outlines a need, a way for the reader to satisfy the need and maintains a positive tone. A standard format is, "We are very excited about our upcoming event to benefit the XYZ Charity. There are still opportunities to sponsor the headline events for a nominal fee. All proceeds support the cause. We hope to see you at the event and look forward to gaining additional sponsors." The tone should remain upbeat while encouraging the reader to get involved.
The term "motivation letter" is also used when referring to a cover letter that accompanies an employment application. These letters are tailored very specifically to reflect why the applicant would be an ideal fit for the position, and while they remain concise, they are meant to be persuasive.Learn more about Business Communications
Successful fundraising letters clearly state the purpose for seeking donations and appeal to the reader on an emotional level. The letters content should be donor-focused and written in a conversational tone, providing specific examples of how the monies are intended to benefit the organization.Full Answer >
Some characteristics of business letters are that they use conversational and courteous language, include enough details to make it easy for the reader to understand, are planned to be to the point and are convincing. Writers can accomplish these goals by focusing on who the reader is; making an outline of important details to go in the letter; and using contractions, direct questions and personal references to give the letter the right tone.Full Answer >
An enclosure notation is a line added to a business letter that lets the reader know that there is additional information included. The enclosure notation is placed after the signature on letters typed personally by the sender and after the initials identifying the typist on letters typed by an assistant.Full Answer >
Use a professional letter format that organizes information into three distinct paragraphs of information including: what the reader is being welcomed to, what the welcome entitles the reader to and a reiteration of the welcome. The letter should include a mention of any actions required on the part of the reader following their reception of the welcome letter.Full Answer >