A billing statement can be constructed using a variety of templates available online for free or through financial software applications available for purchase, according to Vertex42, Microsoft and Quickbooks. Some billing statement templates are basic, while others contain additional features needed for more detailed billing statements, notes Vertex42.
Small-business billing software applications available for purchase generally contain features needed for complex statements, but free online templates serve the needs of many small-business owners, Vertex42 notes. For example, many free online billing statement templates contain a column for recording an invoice number, payments received from the customer, and an amount column that can be used for payments, fees, credits and debits. Many free online billing statement templates are designed to work with Microsoft Excel. Some templates require a certain version of Excel or higher. Many also work with Excel for iPad. A billing statement generally includes the company name at the top and the customer's billing information beneath it. It also includes a statement date, statement number, customer ID and remittance address. There is also an account activity section, which shows the amount due and the payment due date. A billing statement also includes an account summary with detailed billing and payment history. An invoice, by contrast, does not include account history.