How Long Should a Hiring Company Keep Records of Candidate Interviews?


Quick Answer

Generally speaking, state and federal level laws require hiring companies to keep records of unsuccessful candidates for at least a year. In some cases, such as when an applicant is known to be over 40, the requirement can be even longer.

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Full Answer

Various acts such as the Civil Rights Act, the Age Discrimination in Employment Act, and the Americans With Disabilities Act include requirements about retaining resumes. These provisions do not mean that employment applications should be kept indefinitely, however. Given the potential for security breeches, it is a good practice to retain data only so long as its intended purpose requires. Employment applications should be securely destroyed once the mandated time period has elapsed.

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