According to the U.S. Equal Employment Opportunity Commission, all payroll records are to be kept for a minimum of three years. Payroll records should be kept separately from other employee records.
The human resources department keeps payroll records in a business. These records contain information pertaining to employee compensation. Information included in these files covers wages and salary, payroll garnishments and deductions, payroll changes, and any other information that affects pay.
Access to payroll records is usually limited to select staff in the accounting and human resources department and the employee. The IRS, EEOC or other government agencies may request payroll records, typically for the purpose of an audit.