Successfully conducting a meeting includes coming in with a clear plan, establishing an agenda with start and end times, involving participants in the discussion and following up. Fulfilling all of these steps helps achieve the goal of a purposeful meeting that leads to actionable results or growth.
The plan includes deciding who needs to participate and letting them know, as well as determining necessary topics for the agenda. In preparing a meeting agenda or outline, allocate a specific amount of time to each topic.
During the meeting, balance authoritative leadership with intentional involvement of participants in the conversation. Conclude a meeting by recapping action steps and then announcing a plan to follow up on those afterward.